How To Video

Vacancy Module features

• The vacancy module enables HR Managers to create open positions within the company. 
  
• The HR Manager can create new job openings and post these openings to the corporate website with the detail description of job title, place and number of vacancies.
  
• Candidates can apply for the new openings after considering the job description and can use the online form to upload candidate data and CV. 
  
• Each posted job in the vacancy module can be filled for certain period of time. Once the vacancy is filled, it can be 'unpublished' and will no longer available on the corporate website.
  
• The current status of each new opportunity assists the job seeker to understand accessibility of the posted job.
  
• Jobs are listed by the Office location enabling candidates to apply if the job meets their location suitability.
  
• New vacancies are displayed by their contract type making it easier for the candidates to relate their availability with the contract type of job. Eg - Full Time, Casual, Part Time, etc. 
  
• Candidates are then associated with the various open vacancies which assists the HR managers to inspect the list of the candidates who have applied.  Each candidate can then be reviewed easily for suitability from information uploaded via the corporate website.
  

Creating Vacancies

1.  Navigate to the "Vacancies" Module in the main menu.
   
2.  Click on "+" button to create a new vacancy record
   
3. Using the "Title field" enter the vacancy "Title" Eg - "Marketing assistant in the production department" you can be as descriptive as you like.
   
4. Select a location from the Location field. The "location" field is a Lookup field that looks up all of the locations from the "Offices" module.  You can either select from the list of offices or create a new office by clicking "+ New Office".
   
5. The "Status" field is set as Active by default.
   
6. Assign a hiring manager from "Hiring Manager" lookup field. Hiring Manager can be any employee from the employee database.  You can select or assign new Hiring Manager by scrolling down the list.
   
7. Assign a "Target Fill Date" field. For example if job positing date is 19/05/20 then target fill date could be 19/06/20.   You can use the "Target Fill Date" to set reminders or run reports.
   
8. Tick the "Publish" checkbox to publish the vacancy to corporate website.
   
9. Enter the "Position Title" to display it on career page.  The "Position Title" is different to the "Job Title",  It is the official Job Title, Eg "Marketing Assistant".
   
10. Input the approved paid rate for the position in "Approved Annual Salary". 
    
11. Describe duties and responsibilities involved in "Job Description".
    
12. Set minimum years of experience in "Min work experience (yrs)" for the candidate to apply for the job. For instance Junior test analyst should have 1 year of experience working within the same position.
    
13. Input the number of vacancies for same job opening in "Positions Available". For instance if you have only 1 position available enter "1".
    
14. Select the Department of new vacancy from the "Department" Field.
    
15. Select the contract type from the "Contract Type" field. Eg: Full time, Part-time, causal etc.
    
16. Click "Save" to save and publish the vacancy.
    

Publish the vacancy on the company website.

1. Click on the "Apply Now" button to put in your application.
   
2.  A rectangular window pops up withholding several mandatory fields such as First name and resume etc.
   
3. Fill up all mandatory fields such as "First Name", "Last Name", "Email", "Phone", "Date of Birth", "Current Address", "Expected Salary(AUD)".
   
4. Upload your updated resume by clicking "Choose File" button for "CV Upload" field.
   
5. Press "Submit" button to submit your application. The browser will appear with a new message " ✓ Application Submitted!".